Entrenify blog
Guides for personal trainers, in person or online: organising clients, routines and schedules, collecting fees, tracking progress and looking after your clients' data. No health advice: we talk about your work and what the software does, and what it doesn't.
Training and programmingWeekly check-in: how to ask for it, review it and reply
How to set up the weekly check-in routine for your clients: a few fixed questions, an agreed day, a block in your diary to review them all, a brief three-part reply and what to do when it does not arrive, without interpreting health matters.
· 6 min read
Training and programmingPlanning training in Excel: how far it gets you
A spreadsheet works for planning while you have few clients and only you look at it. How to build a training template in Excel (a grid of weeks by days, sessions kept apart), where it stops scaling and how to move to a programme by weeks that reaches the client's calendar.
· 6 min read
Training and programmingTraining adherence: how to measure it in your clients
Measuring training adherence means comparing what was scheduled with what the client logs, week by week. What you need to measure it, why to look at the trend, how to set your threshold and what conversation to have when it drops, with no training advice.
· 6 min read
Data protectionSigning documents online with your clients
Which documents are worth signing with your clients, how to prepare them, what the European regulation says about electronic signatures and what a signature with a link and a code sent to email really proves, and what it does not: access to the mailbox, not the person's identity.
· 7 min read
Tools and the client appPersonal trainer website: what to include and how to reply
The sections a personal trainer's website needs and the question each one answers, how to explain how you work and what it costs, what to be careful about with other people's photos and the contact form, how to reply to contacts and what the website on Entrenify's Pro plan is like.
· 7 min read
Running your coaching businessRegistering a new client: their first week, step by step
A new client's first week, in order: what you agree before starting, the record and its data, access to their app, the first plan, the fee, the welcome message and the first check-in, with a checklist so you miss nothing.
· 7 min read
Tools and the client appYour clients' app: what they see and how to get them to use it
The client's side: what they find in each section of their app (“Hoy”, “Progreso”, “Dieta”, “Agenda”, “Documentos”, “Chat” and “Perfil”: Today, Progress, Diet, Schedule, Documents, Chat and Profile), why logging what they do decides whether they use it, how to onboard them by invitation on day one and which habits of yours make them open it every week.
· 6 min read
Running your coaching businessThe numbers of a personal trainer's business
Few figures, always the same: what is collected, recurring income, who owes, the month-end forecast, new clients and departures, and profit if you note your fixed costs. What to look at each week and each month, how to define each figure and how the Entrenify business dashboard shows them.
· 7 min read
Running your coaching businessPayment methods for personal trainers
Payment methods differ in who moves the money, when you find out it has arrived and how much effort it takes afterwards to know who has paid. How to compare cash, transfer, Bizum, card and direct debit, how to combine them to suit the service and how to keep control with a single record.
· 7 min read
Running your coaching businessHow to organise your week as a personal trainer
A standard week with grouped session blocks, fixed slots for check-ins, messages and payments, and margin for the unexpected. How to design it, make the most of gaps and travel, protect and review it, and which pieces Entrenify gives you to sustain it.
· 7 min read
Training and programmingOnline training: tracking your clients for real
Real tracking compares the same data every week, reviews it in a fixed slot in your diary and ends in a reply to the client. What data to ask for, how to set up the check-in, what data protection law says about health and photos, and when to write to a client.
· 8 min read
Tools and the client appOnline scheduling and bookings for personal trainers
What your daily diary should show you, what to decide before opening a booking page (hours, appointment types, notice, confirmation, blocked dates), how to handle reminders and cancellations, and how it works in Entrenify, including what it does not do.
· 6 min read
Running your coaching businessMonthly fee or session pack: how to charge
A recurring fee gives you predictability and an ongoing relationship; a session pack gives flexibility and payment in advance, at the cost of selling again and keeping the balance. What each format gives you, five questions to choose, what to put in writing and how each is recorded in Entrenify.
· 7 min read
Tools and the client appInstalling the Entrenify app on a phone
Entrenify is installed as a web app from the browser, not from the App Store or Google Play. What you need first (the invitation and their password), the steps from the official Chrome help on Android and Safari on iPhone, phone notifications and what to do if something fails.
· 6 min read
Running your coaching businessHow to retain clients as a personal trainer
Retaining clients starts with finding out in time who is drifting away. We explain which signals to track with data, how to set your thresholds, a daily review instead of going through clients one by one, how to respond to each signal and what to do when someone leaves.
· 7 min read
Running your coaching businessHow to start as an online personal trainer, step by step
Setting up an online training service as a process that repeats: what you sell and what you do not, what to prepare before the first client, each new client's journey, the weekly cycle of logging and check-in, payment from the first month and reviewing the service.
· 6 min read
Running your coaching businessHow much to charge as a personal trainer: how to set your rate
Do not copy someone else's rate: calculate the value of your hour from your fixed costs, what you want to earn and a margin, and multiply it by the hours each service takes, including the unseen ones. A four-step method, a hypothetical in-person versus online example and when to review your price.
· 8 min read
Running your coaching businessHow many clients can a personal trainer have?
There is no figure that works for everyone: your number comes from your available hours and the time each client needs. A four-step method, a worked hypothetical example, the signs of overload, the levers to gain capacity and how to calculate how many clients you need.
· 7 min read
Tools and the client appGetting started with Entrenify: your first afternoon
The four steps of the “Para empezar” (Getting started) list on the dashboard, in order: create the account, set the name your clients will see, add the first one, create and assign them a routine and mark your hours, plus what can wait and what is worth knowing from the start.
· 5 min read
Tools and the client appExercise library: how to build one without starting from scratch
A trainer's own exercise library is built by starting from a catalogue with images and copying only what you use. How to organise it by muscle group, equipment and name, search without leaving the routine and clean it up without breaking your clients' routines or history.
· 6 min read
Running your coaching businessEntrenify Esencial or Pro: what changes and which suits you
The three differences between Entrenify's two plans (active client limit, public website and automations), what counts as an active client, when Esencial is enough and when Pro pays off, the real scope of the automations and how to use the trial to decide.
· 6 min read
Data protectionData protection for trainers: the essentials
The essentials of data protection for a personal trainer, with the literal text of the regulation: who the controller is, what you rely on to process data, what to tell clients, health data, your clients' rights and security, kept separate from what Entrenify does.
· 8 min read
Training and programmingHow to create routines for your clients without wasting hours
Hours go on copying routines, searching for exercises and redoing documents. A method for the trainer: templates kept apart from each client's routine, assigning to several with a separate copy, versions with a note and an exercise library written only once.
· 6 min read
Data protectionClient records: what data to ask for and what to leave out
What data to collect in a training client's record and what is not needed, what the regulation says about limiting data to what is necessary and about health data, and why you should write notes as if the client were going to read them.
· 6 min read
Training and programmingClient progress reports: what to show and how
What to show in a client's progress review and how to present it: measurements against their starting point, photos with their consent, scheduled against completed workouts, what they record in their exercises and their notes, without assessing their health or promising results.
· 6 min read
Data protectionProgress photos: how to ask for consent
Progress photos need a separate consent, requested before the first photo, and a secure place to store them. What the regulation says about consent and a person's own image, how to compare them without judging and why posting them is a different use that needs its own permission.
· 7 min read
Data protectionWhen a client leaves: what to do with their data
When a client leaves, their data has three paths: archive it for as long as it is needed, hand over a copy if they ask, and erase it if they ask or it is no longer needed. What the rules say in each case, a checklist for when a client leaves and what Entrenify does.
· 6 min read
Tools and the client appCommunicating with clients: rules and a work channel
Why separate work from your personal WhatsApp, which communication rules to set from sign-up (channel, reply hours, voice notes), what should be kept in writing, how to use templates and groups, and how Entrenify's chat works, including what it does not do.
· 6 min read
Running your coaching businessCharging by subscription as a trainer and avoiding unpaid fees
To charge by subscription without unpaid fees you need a well-defined fee, a written payment policy and a single record of who has paid. Each piece, the payment methods, a weekly review and what Entrenify does (and does not do: it does not collect for you or issue tax invoices).
· 8 min read
Running your coaching businessCancellation policy for personal trainers
A cancellation policy is a short written rule: how much notice is needed to cancel or move a session, how to give it and what happens if notice is late or not given. What it must say, how it fits with a fee or pack, how to communicate it and what to do about no-shows.
· 7 min read
